Meeting on Panji Gautama

On being a great meeting attendee

Sat, 02 Jan 2021 09:43:09 +0000

Staying engaged during meetings

Attendees, please follow these instructions:

Bring your own notebook for the pre-reads
Turn on your webcam, even if you’re in a room with other people. It helps other participants better understand what you’re saying AND keeps you focused.
Participate during meetings by 1) reading the pre-reads, 2) leaving feedback, and 3) participating during discussions. We have found many things need to be repeated due to unfocused meeting participants.

DO’s and DON’Ts joining from Computers or Mobile Devices

✅ Do’s	⛔️ Don’ts
- IF you are not in a meeting room, DO use headsets or earphones to avoid echo.
- DO mute yourself when not speaking. Coughs and keyboard clicks are louder than you think.	- DON’T use the speakerphone on mobile devices. Not all devices have a built-in echo cancellation. It will be a poor audio experience.
- DON’T introduce multiple audio sources into your call. Don’t dial in by phone too, if you have a mic and speaker on your computer

Silent Meeting

Sat, 02 Jan 2021 09:41:05 +0000

Feels that your meeting is somehow ineffective? try silent meetings.

This isn’t really a new type of meeting, but since the dotcom and the rise of the startups, this kind of meeting helps people especially leaders to avoid joining busy-bandwagon and meeting hell. It’s scientifically proven effective in various scenarios, but we need to be well prepared.

✅ What are Silent Meetings?

“Silent Meetings” are meetings where most of the time is spent working and not talking. When done correctly most of the meeting is spent silently working together.

Facilitating a Great Meeting

Sat, 02 Jan 2021 09:37:56 +0000

As a lot of companies switched their mode into WFH and try to move toward remote-first, we need to know how to best interact prior to, during, and after meetings. For meetings to be effective, it is imperative to have a clear agenda, well thought through pre-reads, proper meeting setup, and a fully engaged audience. We will spend less time in meetings if we are more disciplined at meetings.

You should invite the right people to a meeting; those who actually need to be there. Start with identifying participants, but make sure their schedules are free during the meeting’s time. If inviting a set of people as a group (ex: devops@company.com) prefer to invite the google group rather than the people individually. That way, it will be clear to others who are invited. Use “Find A Time” in google calendar to easily find a good time to set your meeting.